From the folder page or directly from the dashboard, you will be able to create and manage your folders. In folders, you can organise, store, and share documents. Folders will also contain notes and scenarios shared from data labs. You can also discuss of folder activities with other folder members directly from each folder page.
How to create a folder ?
You can create a folder from the dashboard or the folder page by using the button labeled (+ new folder). Simply enter the name of the folder. You can also provide a code, and dates for the folder.
Finally, configure the storage location by choosing a cloud provider or a data hub. This configuration defines where the digital R&D asserts, documents and sub-projets will be stored. After completing these steps, click 'Save,' and your new project will be set up and ready for use.
Scientific notes and scenarios produced by data labs are made available to folder team members
Constellab offers comprehensive project management capabilities for complex multi-partner and multi-center projects. Scientists can generate technical notes and conduct scenarios within their data labs. When they want, scientists can synchronize their notes and scenarios and these assets will be shared permanently with the rest of the team.
On this example below, 4 scenarios and one note where sync with the folder Microplate reader. After the synchronisation, others members of the team can read the note and get access to technical information about scenarios, even if the data lab is off.
How to add a description to your folder ?
Describing a folder is important because it clarifies its scope, helps with planning and scheduling, enables effective communication, establishes accountability, and allows for evaluation and assessment of its success. A well-described folder ensures that everyone understands what is required and has a clear roadmap for achieving the desired outcomes. In Constellab, you can describe your folder from the folder description module. You will be able to summarize the objectives to be achieved, create to-do lists, and do much more.
How to share folder with a user or a team ?
Folders are designed to be shared with users or teams to promote collaboration. Only the root folder can be shared, granting access to all its sub-folders.
To share a folder, follow these steps:
- Open the root folder.
- Look for the
Share button and click on it. This will open a dialog for sharing.
- In the sharing dialog, you can see a list of teams and users who already have access to the folder.
- To add a new team or user, click on the
Share button and select the desired team or user.
How to exchange with your colleagues ?
Every folder can includes a dedicated chat that facilitates seamless communication among users. In this chat , users can send and receive messages, respond to messages and receive notifications.. You need to notify all members simultaneously, you can utilize the @everyone tag. This feature ensures effective and efficient collaboration within your folder team.
To enable the chat, the folder leader must go to the folder settings and click on Activate chat , this will activate the chat only for this folder level. Any level can have a chat.
Once activated you can open the chat folder with the following button.
How to add documents ?
You can also store and share any type of document. The storage location for these documents is determined by the root folder, allowing you to manage where they are stored. Any folder member can create or delete documents.
Furthermore, Constellab™ allows you to create dedicated Constellab notes. These documents can be edited by any folder member directly within the Constellab platform.
Simply drop you file in the folder and click on + button.
Navigate between notes and scenarios
All folder members can look at the notes and scenarios. This following video shows you how to navigate between these digital assets.
How to manage your folders ?
The folder leader has specific roles, he will be able to:
- Share the folder with new members or teams, expanding collaboration
- Update the folder's description
- Assign and modify folder leaders for sub-folders
- Delete folder or sub-folder
